Dear SFBRN Network Colleagues,
The SFBRN Network is pleased to share important updates as we prepare for the implementation of CSUBuy Procure-to Pay (P2P) at San Francisco State and Cal State East Bay, as well as forthcoming changes to travel and expense processing.
CSUBuy Overview
CSUBUY P2P is a system-wide, modern purchasing and payment platform that will unify requisitions, approvals, purchase orders, and invoicing across the SFBRN. This transition will improve processing efficiency, visibility, compliance, and the overall experience for purchasing goods and services. In person training is not required to use P2P, but is highly encouraged.
Please note that some procurement and accounts payable processes described below reflect campus specific transition information. As we continue progressing towards a unified SFBRN Network, additional updates will be shared.
Go-Live Date
CSUBuy P2P Go Live: January 26, 2026
Training Opportunities
Virtual Pre-Go Live Training
(All virtual sessions will be recorded)
- January 20th from 1:30-3:30 PM: Shoppers/Requesters: https://calstate.zoom.us/j/82201230736
- January 21st from 9:00-11:00 AM: Approvers: https://calstate.zoom.us/j/86500142710
- January 22nd from 9:00-11:00 AM: Compliance Approvers: https://calstate.zoom.us/j/82345769284
In-Person Trainings
Cal State East Bay:
Registration is required: https://www.csueastbay.edu/procurement/purchasing/p2p.html
- January 20-22
- 9:00-12:00 PM or 1:00-4:00 PM
San Francisco State:
In person trainings will be in accordance to the schedule below. Procurement is planning on small group trainings for hands on experience. Each session is approximately 3-4 hours. For training questions or to be scheduled for a training please, contact, Doug Londgren, londgren@sfsu.edu
Week 1- January 26-29
Week 2- February 2-5
Week 3- February 9-12
Week 4- February 16-19
Additional trainings will be scheduled as needed.
Ongoing Support- P2P Office Hours:
Beginning January 26, 2026, the Procurement team will host daily virtual office hours, available to all three campuses.
Support includes:
- Navigating CSUBUY P2P
- Purchasing assistance and workflow guidance
- Reviewing active or in-progress transactions
- Invoice and payment status inquires
- Supplier onboarding support
- Providing guidance on forms, approvals, and processing timelines
No appointment is required - please join during the scheduled times below.
Office Hours Schedule:
Mondays: 3:00-4:00 PM, [Zoom Linkfor Mondays: 3:00-4:00 PM]
Tuesdays: 10:00-11:00 AM, [Zoom Linkfor Tuesdays: 10:00-11:00 AM]
Wednesdays: 1:30-2:30 PM, [Zoom Linkfor Wednesdays: 1:30-2:30 PM]
Thursdays: 9:00-10:00 AM, [Zoom Linkfor Thursdays: 9:00-10:00 AM]
Fridays: 10:00-11:00 AM, [Zoom Linkfor Fridays: 10:00-11:00 AM]
Legacy System Cutover (the old way of processing requisitions and invoices)
As of January 26, 2026 all new requisitions must be initiated in CSUBuy.
- Legacy systems will remain available to:
- Process payments for existing PO’s
- Modify existing PO’s, SO’s or contracts.
Legacy system access will be discontinued by June 30, 2026 at all three campuses.